CampOffice
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Everything your camp office does, in one place

From the first application after Sukkos to the last bus home in August. Every part is connected: a family you accept appears on the bunk board, the bus list and the bill.

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CampOffice dashboard for a sample camp, listing the season's steps in order: set up the summer, set prices and the application, send it out, accept applications, make the bunks, check payments and forms, run camp.
  • The Applications list: each family's application with how it came in, what needs review, a possible match with a family already on file, and how they plan to pay.

    Registration

    Applications that come in complete

    Parents apply online from a private link, with no account to create. Returning campers come back filled in. Accept, wait-list or decline in a few clicks. Paper and PDF applications are supported.

  • The Invoices list: each family's invoice with its total and balance due, and a Record payment button on every row.

    Billing and payments

    Know who owes what, every day

    Invoices from registrations, card and bank payments, payment plans, checks and cash, Zelle matched to the right family, and sync with QuickBooks Online, QuickBooks Desktop or Xero.

  • Writing a message to families: its name, sent as email and text, and its recipients, by families or staff, grades and bunks. Texts and calls only go to people who opted in.

    Messages and phone

    One message reaches every parent

    Send one message to every parent by email, text or phone call, approved by a person first. A camp hotline with recorded updates, replies from parents in one inbox, and control from your own phone.

  • The bunk board for one grade: campers not yet in a bunk with the friend each requested, two bunks with their counselors and filled beds, and a button to suggest bunks for the rest.

    Bunks, buses and staff

    Bunks without the whiteboard

    A drag-and-drop bunk board, grades with your own names, bus routes planned from the map or imported from your bus company, a daily headcount, an infirmary log, and staff hiring with references.

  • A family's private page on a phone: what is still to do this summer (documents, permissions and a form) and each child's session, status and bunk.

    Family pages

    A page parents can use without calling the office

    Each family gets a private page, with no password, to apply, upload documents, answer permission slips, view invoices and pay. In English or Yiddish, and easy to use on a phone.

  • A camp's own website made in CampOffice: the camp's name and tagline, this summer's dates, an Apply button, contact details, and an English and Yiddish switch.

    Camp website

    A free website for your camp, or a custom one we make for you

    Every camp gets a free, simple website built from the information already in CampOffice. For a fee, we design a custom, high-end website for your camp.

  • Office assistant

    Ask for what you need, then approve it

    Ask about your camp in plain words, and have messages, invoices and changes prepared for your approval. Also available by text, email or phone call from your own phone.

Everything that comes with CampOffice

The highlights are above. Here is every part of the office, and every part is included in both options.

  • One system for the whole year

    Applications, bunks, payments, forms, messages and the phone line in one place, instead of separate forms, spreadsheets and notebooks.

  • Families do the typing

    Parents apply, sign, upload and pay on their own page. Returning families start from last year's details, so the office reviews instead of retyping.

  • Always know what is left

    See who still owes, which forms are missing and which bunks have room in one click. The dashboard shows the current task first.

  • Set up with you, not left to you

    We set it up with your camp and import last year's families. Every screen has its help steps one click away.

Sign-ups

  • An online application with your own questions and a waiver signed on screen
  • Returning campers filled in from last year and moved up a grade
  • Paper and fillable PDF applications in the same list
  • Accept, wait-list or decline, with the letter to the family prepared
  • Terms, prices by grade, deposits, add-ons and discounts
  • "Pick your dates" sign-up by the day or week for day camps
  • Import families from any spreadsheet, with possible duplicates flagged

Families and staff

  • A private page for every family, with no password
  • Family pages, the application and letters in English or Yiddish
  • A staff list with counselors placed in their bunks
  • Staff hiring: a jobs page, references, interviews and offers
  • Office sign-ins by role: owner, director, office, bookkeeper, nurse and board

Bunks and summer

  • Your grades with your own names, and suggested bunks
  • A drag-and-drop bunk board with bunkmate requests and suggestions
  • Daily headcount
  • An infirmary log for the nurse

Buses and routes

  • Bus routes planned from the map, with shared stops and pickup times by real driving time
  • Riders split into your buses and vans, the smallest that fits each group
  • Or send your bus company the rider list, or only the changes, and import their routes
  • A drag-and-drop bus board, and every route can be changed by hand
  • Rider lists and bus sheets for drivers
  • Neighborhoods for buses and pricing

Photos and slideshows

  • The day's photos uploaded and sorted by day and section
  • Favorites starred for the newsletter, and downloads as a ZIP
  • This week's slideshow made from the photos in one click
  • Your choice of background, transitions, lettering and music
  • A slideshow assistant: say what to change in plain words
  • Saved as a video to share with families

Paperwork

  • Medical forms and other documents, checked off for each camper
  • Permissions families agree to, such as a photo release
  • Forms and permission slips, including your existing paper forms
  • Printouts: bunk lists, arrival cards, rosters and reports

Money

  • Invoices, statements and receipts with your logo
  • Card and bank payments online, a card on file and scheduled payments
  • Zelle matched to families, plus checks and cash
  • Pay by phone, with the family's own phone PIN
  • Credits, refunds, donations and donation receipts
  • QuickBooks Online, Xero or QuickBooks Desktop, once you turn it on
  • A daily payment check, and expenses tracked against your budget

Calls and messages

  • Email, text or phone call to everyone, a grade, a bunk or a bus
  • Recorded calls, or typed words read aloud
  • Every message approved by someone in the office before it is sent
  • Texts and calls only to parents who opted in, never during quiet hours
  • Your own camp phone number and hotline
  • Replies from parents in one inbox

Website and office tools

  • A free website for your camp, at your own domain, with a contact form
  • A dashboard that follows the camp year
  • The office assistant: ask questions and approve what it prepares
  • "How to use this page" and "How do I…?" on every screen
  • Dictation in any text box

Some parts, such as card payments, texts, phone calls and the assistant, are turned on when your camp is ready.

Day camp or overnight camp

Boys or girls, a few dozen campers or several hundred. Set up your own grades, names, terms and bunks.

See how it works for your camp

Explore a sample camp with made-up families, or tell us about your camp and we will show you how CampOffice would work for it.

Look around the sample camp Talk to us about your camp See pricing